SHARP INTELLIGENT PRINT SERVICES

SHARP Intelligent Print Services

Sharp Intelligent Print Services (IPS) is a comprehensive, holistic approach to optimizing and managing all aspects of an organization's document output and print environment. It involves outsourcing the management of a company's printing devices—such as printers, scanners, copiers, and multifunction devices (MFDs)—to a specialized Sharp provider under a contractual agreement.

 

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Assessment and Optimization

A thorough analysis of the current print environment to identify inefficiencies, right-size the fleet (reducing redundant devices), and recommend the optimal placement of equipment.

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Proactive Management and Maintenance

Real-time remote monitoring of all devices to predict and prevent issues, ensuring maximum uptime. This includes

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Software and Security

Implementation of print management software for tracking usage, setting print policies, and deploying robust security features like secure print release and data encryption.

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Automated Supply Replenishment

Monitoring of toner and ink levels with automatic, just-in-time delivery of supplies to prevent running out, eliminating the need for manual ordering and stock-piling.

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Consolidated Billing and Support

Providing a single point of contact and a predictable, consolidated monthly invoice that covers all hardware, service, and supplies.

Benefits of Sharp Intelligent Print Services for Businesses

Intelligent Print Services offer substantial benefits to businesses by transforming a traditionally chaotic and expensive function into a strategic, controlled, and efficient operation.

Significant Cost Reduction and Control

  • Lower Total Cost of Ownership (TCO): IPS providers optimize the entire print environment, leading to a reduction in printing costs, often by 20% to 40% or more.
  • Predictable Budgeting: Costs are moved from unpredictable capital expenditure (CapEx) for hardware and emergency repairs to a fixed, per-page, or all-inclusive monthly operational expenditure (OpEx), making budgeting clear and easy.
  • Right-Sizing the Fleet: The assessment phase removes underutilized or inefficient legacy devices, reducing maintenance and energy costs.
  • Waste Elimination: Detailed print reporting and automated supply management prevent over-ordering and waste of consumables.

 Improved Productivity and Efficiency

  • Minimize Downtime: Proactive and predictive maintenance, remote monitoring, and automated supplies ordering ensure devices are always running, eliminating staff time wasted on troubleshooting, ordering toner, and fixing paper jams.
  • Free Up IT Staff: IPS offloads the entire burden of managing, maintaining, and supporting the print fleet from internal IT teams, allowing them to focus on more critical, business-centric projects.
  • Streamlined Workflows: Advanced MFDs and software enhance document workflows, such as automated scanning to digital repositories, mobile printing, and "follow-me" secure print release.

Enhanced Security and Compliance

  • Secure Documents: IPS implements critical security features like user authentication (PIN, badge swipe) for document release, ensuring confidential documents are not left unsecured at the printer.
  • Device and Data Protection: Providers ensure firmware is updated, implement secure protocols, and can provide features like hard drive wiping for old devices, minimizing the printer as an entry point for cyber threats.
  • Regulatory Compliance: IPS helps organizations meet industry-specific regulations (like HIPAA or GDPR) by securing document workflows and audit trails.

Environmental Sustainability

  • Reduced Carbon Footprint: Providers implement policies like defaulting to duplex (double-sided) and black-and-white printing, and deploying energy-efficient devices.
  • Waste Reduction: Monitoring usage and optimizing the fleet reduces unnecessary paper consumption and waste from improperly ordered or stored toner cartridges.
  • Managed Recycling: IPS often includes programs for the proper and responsible recycling of toner cartridges and old equipment.

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The smarter way to print—flexible, brand-agnostic, and built for a more efficient and sustainable future. your requirement

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